Talk is what leads to decisions. Decisions get things done. The talk happens between two people within an organization and between two executives of different businesses. More people may participate in which case it becomes a conference. You cannot hold a physical conference at the drop of a hat but you can hold a virtual conference anytime. This is why you need audio conferencing software, perhaps even more than video conferencing. Now take a look at the other reasons why audio conferencing software is absolutely essential for business.
1. Easy collaboration
Video does allow you to view each other and maybe a nice experience but in business, the focus is on audio and talk is necessary to arrive at decisions. Audio conferencing lets you have a chat between two people or hold a conference with a dozen or more participants, each one in a different location. Raise issues and resolve them, discuss new arrangements or use the conferencing software to hold brainstorming sessions. Collaboration between teams becomes easy.
2. Better audio clarity
Developers of audio conferencing solutions focus on improving audio clarity regardless of a number of participants, the internet bandwidth and connectivity, a device used and codecs involved. You cannot expect this type of clarity when you use mobile phones, free chat apps or video conferencing solutions where video and audio packets must be handled, eventually leading to issues if there are bandwidth or speed bottlenecks.
3. Record it
One of the features of conferencing solutions is that you can record the proceedings for review or use it as digital minutes of the meeting. This feature is ideal if you use audio conferencing for training and knowledge sharing in which each participant has access to the recording.
4. Better interaction with customers and vendors
Conferencing is not just for team collaboration and training. It is the ideal tool for interaction with customers. For instance, if a business has its head office in one location, its sales team in another and customer in yet another region, they can all connect effortlessly through the conferencing system. If need be even vendors and production staff can join the conference. What would take days to resolve can be decided in minutes and that not only gives you better conversions but also more productivity at work.
5. Save costs
Conferencing online saves time, effort and cost that would be involved were you to hold a physical meeting. Your employees can do more and reduce stress. Think of all the travel and hotel bills you would be paying. All that becomes unnecessary and you save a lot of money.
Audio conferencing software features vary from one provider to another. When you decide to buy one make sure that the software has no limits on hosts and no limits on a number of participants. Security features too such as authentication with additional security code is another important consideration.
Once you do get it you will find innovative uses for the conferencing solution. It is going to be kept busy!